Office of Academic Enrichment
Service-Learning and Community-Engaged Teaching
Support for Learning through Community Engagement

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Grant Application Details

Application Process

To apply for a community-engaged course development grant, you must submit a complete proposal via our Qualtrics form. A few notes:

  1. Applications should be assembled as a single PDF document. Please do not submit multiple file attachments. If you do not follow submission guidelines, your proposal will not be evaluated.
  2. Contact Kelli Bates at the Columbus Metropolitan Library if planning to partner with CML. Please conduct a preliminary discussion with Kelli about your course and CML's Homework Help Centers.  She can be reached at kbates@columbuslibrary.org.
  3. Use the checklist on the Application Form to ensure that you are providing all requested documentation.  Incomplete proposals will not be evaluated, so please ensure that you provide everything as requested.
  4. Read the extended descriptions of the sections of the Application Form. These descriptions are available in the sections below.
  5. Ensure your availability for the Course Design Institute. All grantees will attend a Community-Engaged Course Design Institute in May. Exact dates and times will be coordinated with the grantee cohort. Participation in the majority of the CDI by at least one course designer is required. We request applicants attempt to hold as much of May open as possible for ease of finding common times. If you have significant conflicts during May such that you will will be unable to attend the CDI, please do not apply.
  6. Contact the Office of Service-Learning and Community-Engaged Teaching for technical support and feedback. We are here to provide any needed support through your grant application process. We would be happy to discuss your proposal with you and provide feedback. We can also help with technical details, such as the budget or submission process. If you need assistance or have questions, please do not hesitate to ask!
Course Description
  • Course number, faculty/instructor contact.
  • What are the title, objectives, and content of the proposed credit-bearing undergraduate, graduate, or professional community-engaged course?
  • What are the community-engaged activities to be performed by students? How do these activities connect with the academic content of the course?
  • Attach a draft/tentative course syllabus.
Community Focus and Reciprocity
  • Describe the anticipated community benefit and impact of the community-engaged/service activities.  Describe the collaboration process with your community partner that led to the selection of activities.
  • One convenient option is to utilize our ongoing partnership with Columbus Metropolitan Library. Please email slearning@osu.ed for more information and resources about partnering with CML's Homework Help Centers.
Preparation for Engagement
  • What type of preparation for community-engaged activities will your students need?  Some example include: cultural sensitivity and bias training, expectations for time and effort, any training provided by the partner organization, etc.  How will this preparation be integrated into the course?
  • How will the logistical details (transportation, background checks, scheduling, communication, necessary supplies, etc.) of the course be navigated?
Reflection and Feedback
  • Reflection is the cornerstone of high-impact experiential learning.  Describe potential assignments/activities to facilitate reflection connection of the community-engaged activity with academic concepts and to encourage critical thinking.  How will you provide feedback to your students on their work?  You will work on developing these further in the Course Design Institute, and we have many resources on how to design reflection activities; however, we want to see that you are considering this important aspect at this stage.
Assessment

Provide a short description of a planned assessment strategy for this course. This strategy should include the following details:

  • How will you know if your course is successful? Include information about specific goals and metrics.
  • How are students, faculty, and/or  the community partner involved in the assessment? Do they supply data, or participate in instrumentation?
  • Future plans: How will data be used once it is compiled and analyzed? (for improvement, publications, etc.)
  • Any other supporting information, including previous research or academic theory that supports your evaluation question and assessment plans.
Sustainability
  • Describe plans for sustainability and departmental support for offering the community-engaged course on a continuing basis.
Budget

All grant proposals must be accompanied by a completed budget in the Grant Application Form outlining a budget request of up to $4,000. Examples of permissible uses of grant funds include:

  • Compensation of faculty/student/staff time for course development
  • Purchase of reusable equipment or supplies related to the community-engaged component
  • Support for the community partner (required)

Details and justification of the budget should be provided in a budget narrative containing the following:

  • An explanation of projected expenses and how they are related to the community-engaged component of the course.
  • Indication of financial and other resource support for the community partner. At least 10% must be allocated or set aside for direct support of the community partner. If possible, please provide specific budget items that the community partner has requested or approved.
  • Applicants may identify and list matching funds in this narrative, as well as reference potential funding and resources for continuation and growth of the project.

Please note that we prioritize funding for efforts that will continue beyond the initial grant period. Funding should contribute to the meaningful development of sustainable course components. Requests for repeating costs (such as transportation for students or food and supplies for annual events) will not be considered for this funding unless the budget narrative justifying these items is significantly compelling.

Please note that grant funds are transferred in coordination with your department fiscal officer. Specific questions about using the grant dollars may be better directed to your unit-specific fiscal officer.  

Other Documentation
  • If you have letters of support from community partner(s) or your department, please include them in your single PDF.

 

Grant Proposal FAQs

Q. My course doesn’t have a course number/name/syllabus yet. Can I still apply?

A. Yes. We realize that if you are in the process of developing a course, you may not have completed these steps. While we would prefer to have drafts to evaluate your proposal, if you cannot provide them, just be sure to include any information that we could use to evaluate your course content. If you are not sure what to provide, contact slearning@osu.edu for technical support.

Q. I want my course to be included in the new General Education curriculum.  Where can I find the Expected Learning Outcomes I need to include?

A. ELOs for courses in the new GE can be found in documentation from the Office of Academic Affairs here and here.  

Q. I am already signed up to attend a Course Design Institute in the near future. Must I attend another one?

A. Yes. The course design institute for our grantees will have material that is specific to community-engaged course development and assessment. Please be aware that we will use an RSVP tool to schedule around time conflicts, and we will make every effort to work with you to ensure that you are able to attend. If you have little to no availability to attend a 25-hour CDI in May 2025, please do not apply. Otherwise, please apply and let us know about possible schedule conflicts along with your proposal.

Q. Can I apply for more than one grant per course?

A. No. Our funding limits are designed to ensure that we can provide meaningful funding and support to as many courses as possible. No course may receive more than $4,000 per funding cycle. We encourage you to seek matching funds and other available resources from your department, college, or elsewhere to leverage this amount if necessary.

Q. What if I want to work with a partner other than the Columbus Metropolitan Library?

A. Our grant offering is for any community-engaged courses working with any community partner.  Please note that funding priority will be given to existing partnerships, so you should begin collaborating with your intended community partner prior to applying for this grant.

Application

For the 2024-2025 cycle we will be collecting applications via Qualtrics. Please complete the Application Form and submit via the Application Survey.